Recorder's Office

The following changes will take effect on July 1, 2023:

Recording Fee Increase

Legislators have recently passed HB3878 which raises the Rental Housing Support Program Fee from $9.00 per document to $18.00 per document. This increase affects recording fees in all Illinois counties. Beginning July 1, fees in the Winnebago County Recorder’s Office will be as follows:

  • Standard Document recording fee will be $54.00.
  • Non-Standard Document recording fee will be $66.00.
  • Plat recording fee will be $92.00
  • UCC Filings will remain $38.00/$18.00
  • Certified Copy fee will remain $35.00.
  • Federal and State Tax Liens & Releases will remain $12.25.

All documents received with insufficient funds after July 1 will be rejected.


Transfer Declarations - MyDec Requirement

In an effort to maintain clarity and consistency, all Winnebago County property conveyance instruments with consideration of $100 or more must be accompanied by an electronically-completed Real Estate Transfer Declaration using the Illinois Department of Revenue’s MyDec portal, located at . We will no longer be accepting any other versions of the PTAX-203 form after July 1, 2023.

Customers must have their MyDec Transfer Declarations completed in advance before submitting their document to record. The status must read “Closing Completed” in order to be accepted by our office. This declaration can be completed using any computer with an internet connection. More information and assistance in completing the forms can be found using the link above.

The primary responsibility of the Winnebago County Recorder is to establish accurate and timely indexing and maintenance of land records in Winnebago County. This task has enabled us to utilize the latest and best means of record keeping. From the hand-written books of the 1830’s to our current electronic format, we’ve securely stored Deeds, Mortgages, Liens, Plats & Surveys, Uniform Commercial Code (UCC) filings, Corporation Documents and Military Discharges, just to name a few. We are committed to the protection and preservation of records governing the ownership of all land within our county. We are continuously working to improve the Recorder’s Office to better serve the needs of the people of Winnebago County.

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Lori Gummow


Contact Us

County Administration Building
404 Elm Street, Room 405
Rockford, IL 61101
This email address is being protected from spambots. You need JavaScript enabled to view it.
(815) 319-4325

Office Hours

Monday through Friday
8 a.m. – 5 p.m.