Recording Fee Increase
The following changes will take effect on July 1, 2023:
Legislators have recently passed HB3878 which raises the Rental Housing Support Program Fee from $9.00 per document to $18.00 per document. This increase affects recording fees in all Illinois counties. Beginning July 1, fees in the Winnebago County Recorder’s Office will be as follows:
- Standard Document recording fee will be $54.00.
- Non-Standard Document recording fee will be $66.00.
- Plat recording fee will be $92.00
- UCC Filings will remain $38.00/$18.00
- Certified Copy fee will remain $35.00.
- Federal and State Tax Liens & Releases will remain $12.25.
All documents received with insufficient funds after July 1 will be rejected.
Transfer Declarations - MyDec Requirement
In an effort to maintain clarity and consistency, all Winnebago County property conveyance instruments with consideration of $100 or more must be accompanied by an electronically-completed Real Estate Transfer Declaration using the Illinois Department of Revenue’s MyDec portal, located at https://mytax.illinois.gov/MyDec/_/ . We will no longer be accepting any other versions of the PTAX-203 form after July 1, 2023.
Customers must have their MyDec Transfer Declarations completed in advance before submitting their document to record. The status must read “Closing Completed” in order to be accepted by our office. This declaration can be completed using any computer with an internet connection. More information and assistance in completing the forms can be found using the link above.
Recorder's Office Filing Fees
LORI GUMMOW, RECORDER
* Now accepting credit cards!*
*Bills larger than $50 not accepted*
NO COPIES ARE ACCEPTED FOR RECORDING
A ‘Return To’ name and address is required for all documents being recorded.
| STANDARD DOCUMENTS |
$54.00 |
| NON-STANDARD DOCUMENTS | $66.00 |
($54.00 recording fee plus $12.00 non-standard fee)
Documents referencing 6 or more tax Parcel Identification Numbers
Documents referencing 6 or more recorded document numbers
Documents not conforming to guideline set forth by 55ILCS 5/3-5018.2
| FEDERAL & STATE LIENS | $12.25 |
(Additional names $1.00 each)
Federal Tax Liens & Releases
State Income Tax Withdrawal
State Partial Releases
State Lottery Liens & Releases
State Unemployment Liens & Releases
State Tax Liens & Releases
(Please see the ILDOR Tax Lien Database for filings beginning 2018 and forward)
UNIFORM COMMERCIAL CODE FILINGS
| Financing Statement/Fixture Filing | $38.00 |
| Fixture Filing Amendment/Assignment/Continuation | $38.00 |
| Termination | $18.00 |
| UCC search (per debtor). Must provide form | $18.00 |
| PLATS | $92.00 |
2 full-sized copies are required at time of recording. If copies are not provided, they may be purchased for an additional fee of $4.00 per page.
VETERAN DISCHARGES (DD-214)
NO CHARGE for recording or Certified Copies
COPY FEES
| Certified Copies | $35.00 per document |
| Copies of recorded documents | $0.50 per page |
| WinGIS 8.5” x 11” | $2.50 per page |
| WinGIS 11” x 17” | $3.00 per page |
| Aperture cards 11” x 17” | $3.00 per page |
| Plat copies 24” x 36” | $4.00 per page |
